Last Updated by online virtual EGM on 9 Oct 2020 and AGM on 26 Nov 2020
THE MORAY MOUNTAINEERING CLUB
CONSTITUTION AND RULES
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DESIGNATION AND OBJECTS
1. The Club shall be called “THE MORAY MOUNTAINEERING CLUB”.
2. The object of the Club shall be to encourage mountaineering, and to serve as a bond of union amongst lovers of the Scottish hills.
?MEMBERSHIP
3. The membership of the Club shall consist of Members, at least 12 years of age.? Members aged under 18:
a) are not permitted to vote;
b) are not permitted to Propose and Second;
c) are not permitted to serve as an Office Bearer;
d) are not permitted to share communal sleeping accommodation with persons aged 18 or over, except with own parent/guardian;
e) are not permitted to attend meets that the committee, at its sole discretion, considers inappropriate; and
f) must be accompanied by a parent/carer, or an adult nominated by a parent/carer.
4. Every potential member must attend two or three meets prior to the submission of their application to the Committee.
5. Prior to admission as a member of the Club, the Committee is empowered to accept or reject the application at its discretion. The Committee reserves the right to terminate the membership of any member.
6. The Club may elect as Honorary Members such persons as they think desirable. Honorary Members shall be exempt from payment of any subscription.
?OFFICE-BEARERS AND MANAGEMENT
7. The Office-bearers of the Club shall be a President, two Vice-Presidents, an Honorary Secretary and an Honorary Treasurer.
8. The management of the Club shall be vested in a Committee consisting of the Office-bearers and three to five Members. Four shall form a quorum.
9. The Office-bearers and Committee shall be elected at the Annual General Meeting of the Club.
10. The offices of Hon. Secretary and Hon. Treasurer may be combined and the Committee may appoint assistants.
11. All Office-bearers and Committee Members shall retire annually but shall be eligible for re-election except that a President having served three consecutive years and a Committee Member having served four consecutive years shall not be eligible for re-election to the same office for one year thereafter.
12. In the event of any vacancy occurring in the Committee of Management, the Committee shall have full power to co-opt a Member or Office-bearer at their discretion.
13. Except in the case of a casting vote, no person shall in any case have more than one vote. The president, whom failing a Vice-President, when present, shall preside at all meetings of the Committee, and shall have the casting vote. In the absence of the President and Vice-Presidents each meeting shall appoint its own chairman who shall likewise have the casting vote.
14. The Hon. Secretary shall call a Committee Meeting upon the written request of three Members thereof, or at any time at his own discretion.
?AUDIT
15. At the Annual General Meeting in each year an Auditor shall be appointed to audit the Club accounts for the current year. Such accounts shall, when duly audited, be presented by the Hon. Treasurer to the Annual General Meeting of the Club, a copy thereof having been duly forwarded to every member of the Club together with the notice convening the meeting.
?CLUB MEETS
16. The Meets of the Club shall be fixed by the Committee.
17. The appropriate Meet Organiser shall post a notice of the time and place of Club Meets to every Member of the club at least ten days before the date of the Meet.
18. Members intimating their intention to be present at a Meet, and unable to attend, may be called upon to pay a share of expenses incurred.
DUTIES OF MEMBERS
19. Members of the Club shall endeavour to comply with relevant access legislation and outdoor access codes.
20. Members must care for the environment by not causing any pollution and by disposing of litter responsibly.
?GENERAL MEETINGS
21. The Annual General Meeting of the Club shall be held in Elgin during November for the purpose of receiving the Hon. Secretary’s Report, the Hon. Treasurer’s Report, passing the Annual Statement of Accounts, duly audited; the election of Office-bearers and Committee Members, and consideration of any other competent business.
22. A Notice convening the meeting and stating the business to be done shall be sent to each Member of the Club at least ten days prior to the date of the meeting.
23. The Hon. Secretary shall call an Extraordinary General Meeting at the request of the Committee or upon receipt of a written request stating the purpose of the meeting from not less than 12 members.
24. The Hon. Secretary shall give 10 days’ notice of such Extraordinary General Meeting, and shall specify the purpose for which it is called. The business of the meeting shall be strictly confined to the purpose stated in the notice.
25. Ten members shall form a quorum at General Meetings.
?DINNERS OF THE CLUB
26. The members of the Club shall, save in exceptional circumstances, of which the Committee shall be the judges, dine together annually.
GUESTS
27. Any member shall be at liberty to introduce guests at his or her own expense, subject always to such regulations as may from time to time be made by the committee.
?SUBSCRIPTIONS
28. The Annual Subscriptions for Members shall be such amounts as shall be determined each year at the Annual General Meeting. Members may commute their Annual Subscriptions by a single payment at any time of such amount as may be determined from time to time at the Annual General Meeting. The membership year will run for 12 months beginning each year on 1 April.? Any member failing to pay his or her subscription before 30 April will be held to have resigned. No Member whose subscription is in arrear may vote or take part in any of the business connected with the Club.
?COMPLAINTS
29. Any complaints arising in connection with the Club shall be made to the Hon. Secretary in writing.
?ALTERATIONS
30. The Constitution and Rules may from time to time be amended, deleted or added to at the Annual General Meeting or an Extraordinary General Meeting called for the purpose. Any member of the Club desirous of proposing any change in the Constitution and Rules shall submit notice of such proposed change in writing to the Hon. Secretary.
31. Particulars of any proposed change shall be given in the notice convening the meeting, and shall require a two-thirds majority of those voting. The Chairman shall have a casting vote.
DISSOLUTION
32. The Club shall be dissolved only at a General Meeting specially convened for the purpose, and at such a meeting suitable provision shall be made as regards the disposal of the surplus funds and property of the Club.
The Moray Mountaineering Club 